Title VI Plan
Title VI Plan
Board of County Commissioners
I. Plan Statement
Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that "no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance" (42 U.S.C. Section 2000d).
DeSoto County is committed to ensuring that no person is excluded from participation in, or denied the benefits of its transit services on the basis of race, color, or national origin, as protected by Title VI in Federal Transit Administration (FTA) Circular 4702.1.A.
This plan was developed to guide DeSoto County in its administration and management of Title VI-related activities.
Title VI Coordinator Contact information
DeSoto County Social Services Director, (863)993-4858, 201 E. Oak Street, Suite 202, Arcadia, Florida, 34266.
II. Title VI Information Dissemination
Title VI information posters shall be prominently and publicly displayed in DeSoto County Administration Building and on DeSoto County DART vehicles. The name of the Title VI coordinator is available on the DeSoto County website - desotobocc.com. Additional information relating to nondiscrimination obligation can be obtained from the DeSoto County Title VI Coordinator.
Title VI information shall be disseminated to DeSoto County employees annually via payroll. This process reminds employees of DeSoto County’s policy statement, and of their Title VI responsibilities in their daily work and duties. During New Employee Orientation, new employees shall be informed of the provisions of Title VI, and DeSoto County expectations to perform their duties accordingly. All employees shall be provided a copy of the Title VI Plan.
III. Subcontracts and Vendors
All subcontractors and vendors who receive payments from DeSoto County where funding originates from any federal assistance are subject to the provisions of Title VI of the Civil Rights Act of 1964 as amended.
Written contracts shall contain non-discrimination language, either directly or through the bid specification package which becomes an associated component of the contract.
IV. Record Keeping:
The Title VI Coordinator will maintain permanent records, which include, but are not limited to, signed acknowledgements of receipt from the employees indicating the receipt of the of DeSoto County Title VI Plan, copies of Title VI complaints or lawsuits and related documentation, and records of correspondence to and from complainants, and Title VI investigations.
V. Title VI Complaint Procedures
How to file a Title VI Complaint?
The complainant may file a signed, written complaint up to one hundred and eighty (180) days from the date of the alleged discrimination. The complaint should include the following information:
- Your name, mailing address, and how to contact you (i.e., telephone number, email address, etc.)
- How, when, where and why you believe you were discriminated against. Include the location, names and contact information of any witnesses.
- Other information that you deem significant
The Title VI Complaint Form may be used to submit the complaint information. The complaint may be filed in writing with DeSoto County at the following address:
Attn: Social Services Director
201 E. Oak Street, Suite 202
Arcadia, FL 34266
NOTE: DeSoto County encourages all complainants to certify all mail that is sent through the U.S. Postal Service and/or ensure that all written correspondence can be tracked easily. For complaints originally submitted by facsimile, an original, signed copy of the complaint must be mailed to the Title VI Coordinator as soon as possible, but no later than 180 days from the alleged date of discrimination.
What happens to the complaint after it is submitted?
All complaints alleging discrimination based on race, color or national origin in a service or benefit provided by DeSoto County will be directly addressed by DeSoto County. DeSoto County shall also provide appropriate assistance to complainants, including those persons with disabilities, or who are limited in their ability to communicate in English. Additionally, DeSoto County shall make every effort to address all complaints in an expeditious and thorough manner.
A letter of acknowledging receipt of complaint will be mailed within seven days. Please note that in responding to any requests for additional information, a complainant's failure to provide the requested information may result in the administrative closure of the complaint.
How will the complainant be notified of the outcome of the complaint?
DeSoto County will send a final written response letter to the complainant. In the letter notifying complainant that the complaint is not substantiated the complainant is also advised of his or her right to
- 1) appeal within seven calendar days of receipt of the final written decision from DeSoto County, and/or
- 2) file a complaint externally with the U.S. Department of Transportation and/or the FTA. Every effort will be made to respond to Title VI complaints within 60 working days of receipt of such complaints, if not sooner.
If an attorney is being retained insert sample language:
Once sufficient information for investigating the complaint is received by DeSoto County, a written response will be drafted subject to review by the transit's attorney. If appropriate, DeSoto County attorney may administratively close the complaint. In this case, DeSoto County will notify the complainant of the action as soon as possible.
In addition to the complaint process described above, a complainant may file a Title VI complaint with the following offices:
Federal Transit Administration Office of Civil Rights
Attention: Title VI Program Coordinator
East Building, 5th Floor – TCR
1200 New Jersey Ave., SE
Washington, DC 20590
Date Adopted: May 12, 2015
Social Services Director
Ph: (863) 993-4858
Fax: (863) 993-4857
201 E. Oak Street | Suite 202
Arcadia | Florida | 34622
Social Services Specialist
Administration Building Suite 201- Second Floor
201 E Oak St | Suite 201
arcadia | Florida | 34266